Invoice text list

You can configure custom text descriptions that appear as comment lines in invoices and credit memos for various transaction types and languages.

To configure the invoice texts setup, follow these steps:

1. Select the search icon , enter Invoice Text List, and then choose the related link.
   The Invoice Text List page opens.
2. On the action bar, select new to create a new invoice text entry.

3. Enter the required information in the following fields:

   Field	Description
   Transaction Type	Select one of the following transaction types: Sales Invoice, Sales Credit Memo, Purchase Invoice, or Purchase Credit Memo.
   Language Code	Select the language from the language table. This field provides a lookup to the language table.
   Table No.	This field value is automatically populated based on the selected Transaction Type: For sales invoices, the Table No. field value is automatically set to 110. For sales credit memos, the Table No. field value is automatically set to 6660. For purchase invoices, the Table No. field value is automatically set to 120. For purchase credit memos, the Table No. field value is automatically set to 6650.
   Field No.	Specifies the number of the selected field from the filtered table, based on the Transaction Type field value.
   Field Caption	Automatically populated based on the selected field. For base fields, the corresponding language package must be installed to display translated captions. Alternatively, custom text can be entered manually.
   Description	You can enter the custom text that appears as a comment line. Keep descriptions within 100 characters to avoid truncation.

Using invoice texts in documents

When the relevant action is used, the system automatically inserts invoice text comment lines if a matching invoice text configuration exists.

• For purchase invoice, invoice texts are inserted when the Get Receipt Lines action is used.
• For purchase credit memo, invoice texts are inserted when the Get Return Shipment Lines action is used.
• For sales invoice, invoice texts are inserted when the Get Shipment Lines action or Combine Shipment By report is used.
• For sales credit memo, invoice texts are inserted when the Get Return Receipt Lines action is used.
• The required lines must be selected and confirmed by selecting OK.

Retrieval conditions

Invoice text lines are added when:

• Invoice text lines are added when the Transaction Type field value matches the processed document.
• For sales documents, the Language Code field value on the Invoice Text List page must match the bill-to customer’s language code.
• If bill-to customer is not specified, the sell-to customer language code must match.
• For purchase documents, the Language Code field value on the Invoice Text List page must match the pay-to vendor’s language code.
• If the pay-to vendor is not specified, the buy-from vendor language code must match.
• A valid invoice text setup must exist for the selected Table No. and Field No. fields.

• Descriptions exceeding 100 characters are truncated without generating errors. If no matching configuration is found, standard behavior is applied, and only default comment lines are created.
• All invoice text fields are mandatory. Each setup must be unique per Transaction Type, Language Code, Table No., and Field No. fields with table relations enforced to ensure language table integrity.