Walkthrough: Rental agreement with non-prepaid period invoicing

Contract Management for Drink-IT  •  Article  •  7/22/2026  • 

With non-prepaid rental agreement lines, invoices can be generated on any day within a billing period. The system calculates the full calendar period for the invoice based on the Next Invoice Date field value, so the invoice description always shows the complete billing period.

Prerequisites

Before using non-prepaid period invoicing:

  • A rent category must exist on the Rent Categories page with the Invoice Period field set.
  • A rental agreement must be created on the Rental Agreements page.

Set up the rental agreement line

The following example demonstrates a customer renting a beer tap installation for $200 per month, invoiced on the 14th of each month starting January 2022.

  1. Select the Search icon, enter Rental Agreements, and choose the related link.
    The Rental Agreements list page opens.

  2. On the action bar, select New.

  3. On the General FastTab, in the Description field, enter an explanatory text.

  4. In the Starting Date field, select 1/14/2022.

  5. In the Ending Date field, select 1/13/2023.

  6. In the Source Type field, select Customer.

  7. In the Source No. field, select 30000.

  8. On the Rent Lines FastTab, in the Rent Category field, select TAP.
    The corresponding Description, Invoice Period, Starting Date, and Ending Date field values are inherited from the rent category.

  9. In the Quantity field, enter 1.

  10. In the Line Amount field, enter 200.

  11. Turn off the Prepaid toggle.

  12. In the Next Invoice Date field, confirm the date is 1/14/2022.
    The Next Invoice Period Starting Date field value is set to 01/01/2022 and the Next Invoice Period Ending Date field value is set to 01/31/2022, representing the full calendar month of January.

Create the rental invoice

  1. On the Rental Agreement page, on the action bar, select Create Rent Invoices.

  2. In the Invoice To Date and Posting Date fields, select 2/14/2022.

  3. Select OK.
    A sales invoice is created. The invoice comment reads Period 01/01/2022..01/31/2022, reflecting the full calendar month of January.

The Create Rent Invoices action includes a non-prepaid line when the Next Invoice Date field value is on or before the Invoice To Date value.

Post the rental invoice

  1. On the Sales Invoice page, on the action bar, select Post.

  2. Select Yes to the confirmation message.
    The sales invoice is posted and a posted sales invoice is created. The Next Invoice Date field value changes to 2/14/2022 and the Next Invoice Period Ending Date field value changes to 2/28/2022.