Set up contract management

Contract Management for Drink-IT  •  Article  •  7/22/2026  • 

In the Contract Management Setup, define number series, journal templates, and settings for loans, rental agreements, and contract objects.

  1. Select the Search icon , enter Contract Management Setup, and then choose the related link.

  2. On the Customer Contract FastTab, select a number series in the Customer Contract No. Series field.

  3. On the Loan FastTab, in the General group, fill in the following fields:

    FieldDescription
    Loan No. SeriesSelect the number series for loans.
    Pay Back Journal TemplateSelect the journal template for loan pay back.
    Pay Back Journal BatchSelect the journal batch for loan pay back.
    Pay Out Journal TemplateSelect the journal template for loan pay out.
    Pay Out Journal BatchSelect the journal batch for loan pay out.
    Reclassification Journal TemplateSelect the journal template for loan reclassification.
    Reclassification Journal BatchSelect the journal batch for loan reclassification.
    Apply Per Loan and Loan Entry TypeTurn on this toggle to apply loan entries with entries that have the same loan number and loan entry type. This ensures balances and net changes are reported per loan per entry type (capitalised versus non-capitalised) and that interest can be calculated and invoiced per loan.

    When the Apply Per Loan and Loan Entry Type toggle is turned on, the Apply per Posting Group toggle is also automatically turned on in the Drink-IT Foundation Setup page if it was not already on.

  4. In the Sales group, fill in the following fields:

    FieldDescription
    Loan Interest Invoice No. Series (sales)Select the number series for sales loan interest invoices.
    Posted Loan Interest Invoice No. Series (sales)Select the number series for posted sales loan interest invoices.
    Loan Interest Credit Memo No. Series (sales)Select the number series for sales loan interest credit memos.
    Posted Loan Interest Credit Memo No. Series (sales)Select the number series for posted sales loan interest credit memos.

  5. In the Purchase group, fill in the following fields:

    FieldDescription
    Loan Interest Invoice No. Series (purchase)Select the number series for purchase loan interest invoices.
    Posted Loan Interest Invoice No. Series (purchase)Select the number series for posted purchase loan interest invoices.
    Loan Interest Credit Memo No. Series (purchase)Select the number series for purchase loan interest credit memos.
    Posted Loan Interest Credit Memo No. Series (purchase)Select the number series for posted purchase loan interest credit memos.

  6. On the Object FastTab, fill in the following fields:

    FieldDescription
    Contract Object No. SeriesSelect the number series for contract objects.
    Object Automatic DimensionSelect the dimension code to apply to contract objects.
    The system automatically creates and synchronises a dimension value with the same number and name as the object.

  7. On the Rent FastTab, in the General group, fill in the following fields:

    FieldDescription
    Rental Agreement No. SeriesSelect the number series for rental agreements.
    Apply Per Rental AgreementTurn on this toggle to apply rent entries with entries that have the same rental agreement number.
    Skip Error Messages on Rental AgreementTurn on this toggle to suppress non-critical errors during batch processing, allowing focus on actual issues such as blocked customers or missing posting groups.

    The Apply Per Rental Agreement toggle is only possible in combination with the Apply Per Posting Group toggle in the Drink-IT Foundation Setup page.

  8. In the Sales group, fill in the following fields:

    FieldDescription
    Rent Invoice No. SeriesSelect the number series for rent invoices.
    Posted Rent Invoice No. SeriesSelect the number series for posted rent invoices.
    Loan Category for Customer Rental DepositSelect the loan category used when automatically creating customer rental deposit loans.

  9. In the Purchase group, fill in the following fields:

    FieldDescription
    Posted Rent Purchase Invoice No. SeriesSelect the number series for posted rent purchase invoices.
    Vendor Invoice No.Enter the code for the vendor invoice number used in the created purchase invoice. The code includes %1 for the rental agreement number, %2 for the first invoice period, and %3 for the last invoice period, with invoice periods formatted as YYYY-MM.
    Rent Purchase Invoice No. SeriesSelect the number series for rent purchase invoices.
    Loan Category for Vendor Rental DepositSelect the loan category used when automatically creating vendor rental deposit loans.

    When the loan category for customer or vendor rental deposits is changed while in use on the Loan Categories page, the system displays an error.