Set up assignment differences

Assignment differences codes define how discrepancies between expected and actual return quantities are handled during the return control concession process. Each code specifies whether driver and company differences are settled through item journal postings or sales invoices.

Prerequisites

Before setting up assignment differences:

• The Aptean Beverage Logistics extension, Drink-IT Edition, must be installed and configured.
• Reason codes must be available in the system for driver and company difference postings.
• An item journal template and batch must be configured for difference postings.

Set up assignment differences codes

1. Select the Search icon, enter Assignment Differences, and choose the related link.
   The Assignment Differences page opens.

2. Select a new line and enter information in the following fields:

   Field	Description
   Code	Enter a unique code for the assignment differences configuration.
   Description	Enter a description of the assignment differences code.
   Driver Differences	Select the process to be executed automatically during the concess process to manage driver differences. The available options are: Blank - no posting occurs. Item Journal - an item journal entry is created and posted automatically when the return control is concessed. Sales Invoice - a released sales invoice is created for the driver's bill-to customer when the return control is concessed. The invoice is not posted automatically. Sales Invoice & Post - a sales invoice is created, released, and posted automatically when the return control is concessed.
   Company Differences	Select the process to be executed automatically during the concess process to manage company differences. The available options are: Blank - no posting occurs. Item Journal - an item journal entry is created and posted automatically when the return control is concessed.

3. Repeat step 2 for each assignment differences code needed.

For example, a logistics company creates an assignment differences code "FULL" with the Driver Differences field set to Sales Invoice & Post and the Company Differences field set to Item Journal. When a return control with this code is concessed, the system automatically posts an item journal entry for any company differences and creates and posts a sales invoice to the driver's bill-to customer for any driver differences.

Configure route settlement in logistics setup

1. Select the Search icon, enter Logistics Setup, and choose the related link.
   The Logistics Setup page opens.

2. On the Route Settlement FastTab, enter information in the following fields:

   Field	Description
   Driver Difference Reason Code	Select the reason code to be used during the return control with the automatic driver difference assignment.
   Company Difference Reason Code	Select the reason code to be used during the return control with the automatic company difference assignment.
   Diff. Item Journal Template	Select the item journal template used for automatic difference postings during return control concession. The template must be of type Item.
   Diff. Item Journal Batch	Select the item journal batch used for automatic difference postings during return control concession.

   Changing the Diff. Item Journal Template field value clears the Diff. Item Journal Batch field value. The batch must be re-selected after changing the template.

3. On the action bar, on the Route Settlement FastTab, select the Assignment Differences action to open the Assignment Differences page and set up the assignment differences codes.

Set up bill-to customer on drivers

A bill-to customer must be configured on the driver or shipping agent to create sales invoices for driver differences during the concess process.

1. Select the Search icon, enter Drivers, and choose the related link.
   The Drivers page opens.

2. In the Bill-to Customer No. field, select the customer to be used during the return control with the automatic driver difference assignment.

If the Bill-to Customer No. field on the driver is blank, the system falls back to the Bill-to Customer No. field on the shipping agent associated with the route planning. If both are blank, an error is displayed when attempting to concess with a sales invoice driver difference configuration.

Set up bill-to customer on shipping agents

1. Select the Search icon, enter Shipping Agents, and choose the related link.
   The Shipping Agents page opens.

2. In the Bill-to Customer No. field, select the customer to be used as fallback during the return control with the automatic driver difference assignment.

Assign an assignment differences code to a route

1. Select the Search icon, enter Routes, and choose the related link.
   The Routes page opens.

2. In the Assignment Differences field, select the assignment differences code that defines how differences are handled in the route settlement process.

When a route is selected on the Route Planning Worksheet page, the Assignment Differences field value is automatically copied from the route. The copied value can be changed on the route planning worksheet level before the return control is processed.