Create an invoice

After posting the settlement document, the system automatically generates the purchase invoice for the specified vendor in the settlement with all the required details already filled in.
If a settlement includes an account sale commission line assigned to a commission group set as Create Invoice, a second purchase invoice is also generated for the third-party commissioner. The account sale commission line details are inherited to this purchase invoice.
The Pay-to vendor specified in the commission line will be used as the designated vendor in the purchase invoice header. Additionally, the item charge specified in the Item Charge Third Party Commissioner field on the Grower Return Setup page generates invoice lines.

If multiple third-party commissioners are specified within the account sale, new purchase invoices will be generated for each individual commissioner. However, different commission lines associated with the same vendor will be consolidated into a single purchase invoice.

If a settlement involves allocating amounts to a previously recorded advance payment (which will consistently be executed through a posted purchase invoice), a posted purchase credit memo will be created using the same general ledger account that was initially used in the recorded purchase invoice. This approach ensures that the total outstanding advance payment amount yet to be consumed is now visible at the general ledger level.

When the settlement purchase invoice posts, a not-yet-applied advance payment purchase credit memo for the same pay-to vendor and currency code is automatically applied to that invoice: its Applies-to Doc. Type field is set to Invoice and its Applies-to Doc. No. field is set to the number of the posted settlement invoice.

If no matching credit memo exists, or more than one matches, nothing is applied automatically — the credit memo must be applied manually in that case.

If the settlement's commission has a G/L Account configured, posting the settlement purchase invoice also automatically creates and posts a general journal entry for the commission to that account, using the same document number as the posted invoice. No entry is posted for a commission with no G/L account configured. For more information, see Set up commission and commission groups.

Cancelling or correcting a posted settlement invoice does not reverse an automatically posted commission G/L entry. Any correction must be made manually.

• The Settlement No. and Settlement Reference Type fields on the General FastTab display details of the associated settlement on the Purchase Invoice and Posted Purchase Invoice pages.
• Select Settings > Personalize to add the fields.
• Select the Settlement No. field value to open the relevant Settlement page.